Ledger Account Data Fields

Ledger#

A numeral with a required length of three digits.

Sub#

The general ledger sub number correlating with the ledger number assigned in the Ledger# field. The sub number must be a numeral with a maximum length of two digits.

Note: A number other than zero (0) must be assigned as the sub number.

Description

A word or phrase describing the ledger account being established.

Grouping

Grouping refers to the placement of the ledger account on accounting reports. Click in the Grouping box and select the applicable grouping from the drop down list. If the grouping does not appear in the drop down list, click the Show All Groupings box at the top of the Chart of Accounts window. Refer to 'Chart of Account Grouping' for more information on groupings.

Once the grouping is selected the associated Type and Sub Type will appear.

Department

The Department list box will be available for selection if the ledger number selected or being added is greater or equal to the ledger number assigned in the system variable 'LedgerIncome'. Departments are assigned to your income and expense accounts. Refer to 'System Variables Defined' for more information.

If the ledger number being established is assigned to a specific department within your store, select the applicable department from the drop down list. Refer to 'Departments' for more information on departments.